Automatic HACCP log
Paperless HACCP
ColdCtrl fills in the temperature log by itself, has the daily check signed with a personal PIN and emails the reports. The notebook hanging by the cold room is no longer needed.
Continuous logging per load, HACCP band with defrosts excluded, daily signature with a personal PIN checked by the supervisor, HACCP and door-opening PDF reports with scheduled mailing, 365-day history with CSV export.
01Temperatures logged automatically
Every probe records the temperature day and night. No more sheets to fill in by hand, no gaps.
The supervisor records every change of the probes. If a controller does not respond, the time without data is excluded from the calculation and flagged; above 10 % missing data the result becomes INSUFFICIENT DATA.
02An HACCP band for every load
For every room or counter you set the minimum and maximum allowed temperature. Defrosts are not counted as anomalies.
Min/max limits per load. Defrost excluded with a post-defrost tolerance of 30 min (MT) and 105 min (LT). Excursion = at least 10 consecutive minutes out of band. Result = the worse of the duration × overshoot matrix and the percentage of time out of band (over 10 % WARNING, over 25 % NON-COMPLIANT). The same calculation in the panel and in the PDF report.
03Daily signature with PIN
Every day the person in charge looks over the loads and signs with their personal PIN: who signed and when are recorded.
Signatories created only by the administrator (name and role). 4-6 digit PIN, never stored in plain text (PBKDF2 hash with a personal salt). First access with a temporary PIN sent by email, valid 7 days, to be replaced at the first signature. One signature per day; 3 wrong PINs lock signing for 5 minutes. Append-only signature log, with the state of the loads at the time of signing. Checks are done by the supervisor, never by the browser.
04Reminder at noon
If nobody has signed by 12 noon, the system sends a reminder: notice on the panel, notification on the phone and email.
From 12:00, if the day's check is not signed: banner on the panel and on the touch screen, HACCP tab highlighted, push notification on the customer app, email to the signatories and report recipients.
05HACCP report in PDF, automatically
The report arrives by email every day or every week and can be previewed from the panel.
PDF generated by the supervisor: summary per load (set point, minimum, maximum, mean, limits, time out of band, result), charts, alarm log of the loads, declaration of conformity and table of signed checks. Scheduled mailing daily (the previous day) or weekly (7 days) at the chosen time; preview from the panel for today, yesterday or 7 days.
06Door-opening report
For rooms with a door contact: how many times the door was opened, for how long, and which openings lasted too long.
Attached to the same mailing as the HACCP report: summary across the rooms, total openings, total time with the door open, mean and median duration, longest opening, openings over 10 minutes rated WARNING (over 10 min), HIGH (over 30 min), CRITICAL (over 1 hour), and hourly distribution of accesses.
07History kept for one year
Temperatures stay archived for 12 months: you can view and download them whenever needed, even during an inspection.
Detailed database with 365-day retention for HACCP temperatures; long-term hourly averages kept with no expiry. CSV export from the history (temperature, set point, defrost, door) and from the alarm log.
08Everything on your phone too
Log, charts and reports also open on a smartphone: the panel adapts to the screen.
Responsive panel with a single-column layout on narrow screens, ColdCtrl app with push notifications, PDF reports opened in the panel's built-in viewer.
Example INNOVATIVE AUTOMATION srlIndustrial refrigeration servicesColdCtrl
Site: Demo RestaurantGenerated: 08/10/2026 07:00
HACCP REPORT — TEMPERATURE MONITORING
Period: 07/10/2026 00:00 — 08/10/2026 00:00 · Regulation: EC 852/2004
STATUS: WARNING — 1 unit with minor anomalies
TEMPERATURE SUMMARY
HACCP ALARM LOG
SIGNED DAILY CHECKS (PERSONAL PIN)
The real PDF also contains the charts of every load, the declaration of conformity and the evaluation method. With the weekly mailing there are 7 signature rows: a day without a signature shows as NOT SIGNED.
Example INNOVATIVE AUTOMATION srlIndustrial refrigeration servicesColdCtrl
Site: Demo RestaurantGenerated: 13/10/2026 07:00
COLD ROOM ACCESS REPORT — DOOR OPENINGS
Period: 06/10/2026 — 12/10/2026 · Ref. Reg. EC 852/2004
SUMMARY
ROOM — Cold room
RESULT3 prolonged openings (> 10 min).
214Total openings30,6Openings per day (mean)7/7Days with access
In the real PDF each room also has the median duration, the shortest opening, the busiest day and the hourly distribution chart; at the bottom there is space for the HACCP manager's signature.